One record, not five tools
The enquiry, flights, camps, train, supplier prices, proposal, voucher and invoice are one file. Nobody copies anything, and nobody works from an old version.
Why use Travelflow
Stop rebuilding every trip by hand.
Most travel desks run on email, spreadsheets and memory. It works until a rate is out of date, a margin is a guess, or a driver is not at the station. Travelflow puts the whole trip on one file and checks it for you.
We set it up with you · Cancel anytime
Six reasons operators need it
Know your margin first
Contract rates hold your cost, in shillings or dollars, and every line shows what you make before the client says yes.
Mistakes caught before the client sees them
A pickup after the train has left, a check-in before the guests arrive, ten people in one five-seater. The system finds them as you type, and the worst stop the proposal.
Two people check every proposal
A manager approves it, and nobody can approve their own work. If the trip changes afterwards, the old version cannot go out.
Built for how East Africa travels
Safaris by country and area, park fees by visitor and age, the SGR booked like a flight, safari cruisers per km, and vehicles leased per day.
A record of who did what
Every change to a trip, price or payment is logged with the person and the time. Entries cannot be edited or deleted.
Spreadsheets and email, or Travelflow
| On the desk | Spreadsheets and email | Travelflow |
|---|---|---|
| Supplier rates | A PDF in last year's email | Live contracts with seasons, ready to price |
| Your margin | Worked out after the trip | On every line, before you quote |
| Pickups | Typed by hand | Follow the flight or train that day |
| Mistakes | Found by the client | Found by the system before sending |
| Approval | A quick look, if there is time | A required second person |
| Drivers | Details sent separately | One click with the job and passenger written |
| Accounts | Typed again | Follow from the trip |
| Who changed what | Nobody knows | Logged, and cannot be altered |
Is it right for you?
A good fit
- Tour operators, safari companies and travel agents in East Africa
- Teams building tailor-made trips with several suppliers
- Owners who want to see margin and work without asking
Probably not yet
- Operators selling mainly fixed tours through online booking sites
- Businesses that only need a simple invoice tool
See your next trip in it
Send us a real enquiry and we will build it with you, from first message to invoice.