The rate is in a PDF
A client wants the Mara in February. The contract is somewhere in last year's email, and the season has changed.
Travel operator software for East Africa
The whole trip, on one file.
Enquiry, flights, camps, SGR, supplier rates, proposal, voucher and invoice. Your desk works from one record, so nobody rebuilds it in a spreadsheet.
We set it up with you · Cancel anytime
Mara and coast honeymoonExample
Nairobi to Maasai Mara$420Flight, 2 seats
Staying at Sample Mara Camp$2,2881 room, 2 nights, full board
Nairobi to Mombasa, SGR$84Premium, return
Station transfer$40Pickup 20:30, guests arrive 20:30
Client pays$2,832Your margin on this trip: 24%
A day on a travel desk
The work is rarely hard. It is scattered, and that is when mistakes get expensive.
The quote goes out without a margin
Costs are in dollars and shillings across three tabs. You find out what you made after the client has paid.
The train is in, the driver is not
Pickup was typed by hand. The arrival moved, and the transfer never heard about it.
Follow one trip
Seven steps, one record
Enquiry
Email, telephone or your website, all in one list, with the booking name, dates and guests.
Pending enquiriesExample
Honeymoon, Mara and coastWebsite
Inside Travelflow
What your desk sees
Screens from the software, shown with sample data.
The details
It knows the rules you carry in your head
Each of these started as a real supplier sheet or a real booking problem.
Staying at Sample Mara Camp2 + 2First child free, second at 50%
Child rules that price themselves
Enter every child. If a camp gives the first one free, the quote leaves that child out.
Guests arrive 11-12 at 20:3020:30Mombasa Terminus, SGR
Pickups that follow the arrival
A transfer picks up the flight or train arriving that day and fills in the time and place.
Serengeti park feesBilledTanzania, in the package total
Kenyan park feesAt the gateShown to the client, left out of the total
Park fees handled by country
Priced by visitor type and age. Each fee is either billed on the trip or shown as payable at the gate.
Voyager Beach Resort5 rooms, 5 nightsContract rate, one season
Stays that read the way you say them
Rooms and nights in plain words, with seasons split for you when a stay crosses two.
Cost $397Sell $572Contract rate and customer rate
Your cost and your selling price
Sell at the supplier's customer rate or your own markup. Every line shows both.
Safari cruiser700 kmCharged per km, 2 vehicles
Vehicle lease5 daysCharged per vehicle per day
Safari cruisers and vehicle leases
Charge a cruiser by the kilometre, or lease a vehicle by the day, with the seats, driver and mobile on the booking.
Madaraka ExpressReturnClass, timetable and fare conditions
The SGR booked like a flight
Choose the stations, train and class. Outbound and return stay together as one journey.
Start with the region already loaded
269 researched hotels and lodges across Kenya, Tanzania, Uganda and Rwanda, ready for your own contracts, plus 15 regional flight operators and 10 transfer companies.
Also in the box
- ProposalsA clean client document, with manager approval first.
- Vouchers and invoicesCreated from the trip, so nothing is typed twice.
- AccountingEntries post from your trips, payments and supplier bills.
- ReportsSee what is selling and what you are making.
- Roles and permissionsDecide who can see and approve what.
- Your own booking websiteEnquiries land straight on your desk.
- Marketing packagesBuild an offer, set its dates, publish it with photos.
- Supplier listRates, services and contacts, with filters.
Security and controls
Controls you can show an auditor
Every price, approval and payment has a name and a time against it, and the person who checks the work is not the person who did it.
- Write-only audit trailEvery change is logged, and entries cannot be edited or deleted.
- Two-person checksNobody can approve their own proposal.
- Permissions by roleEnforced on the server, not just hidden on the screen.
- Money stays on the recordMistakes are reversed, never erased.
Questions operators ask
Can I load my own supplier contracts?
Yes. Seasons, room types, adult and child rates, and customer rates all live under each supplier.
Which currencies does it handle?
USD, EUR, GBP, KES, TZS, UGX, ZAR and AED. Each trip shows its total in one currency at your saved exchange rate.
Can clients enquire online?
Yes. Your website takes enquiries and lets clients build a trip, and each one appears in your pending list.
Does it work outside Kenya?
Tanzania, Uganda and Rwanda are loaded too, and you can add any area, camp or hotel yourself.
See your next trip in it
Send us a real enquiry and we will build it with you, from first message to invoice.