Travelflow

Travel operator software for East Africa

The whole trip, on one file.

Enquiry, flights, camps, SGR, supplier rates, proposal, voucher and invoice. Your desk works from one record, so nobody rebuilds it in a spreadsheet.

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A day on a travel desk

The work is rarely hard. It is scattered, and that is when mistakes get expensive.

08:40

The rate is in a PDF

A client wants the Mara in February. The contract is somewhere in last year's email, and the season has changed.

11:15

The quote goes out without a margin

Costs are in dollars and shillings across three tabs. You find out what you made after the client has paid.

19:50

The train is in, the driver is not

Pickup was typed by hand. The arrival moved, and the transfer never heard about it.

Follow one trip

Seven steps, one record

Enquiry

Email, telephone or your website, all in one list, with the booking name, dates and guests.

Pending enquiriesExample
Honeymoon, Mara and coastWebsite

The details

It knows the rules you carry in your head

Each of these started as a real supplier sheet or a real booking problem.

Staying at Sample Mara Camp2 + 2First child free, second at 50%

Child rules that price themselves

Enter every child. If a camp gives the first one free, the quote leaves that child out.

Guests arrive 11-12 at 20:3020:30Mombasa Terminus, SGR

Pickups that follow the arrival

A transfer picks up the flight or train arriving that day and fills in the time and place.

Serengeti park feesBilledTanzania, in the package total
Kenyan park feesAt the gateShown to the client, left out of the total

Park fees handled by country

Priced by visitor type and age. Each fee is either billed on the trip or shown as payable at the gate.

Voyager Beach Resort5 rooms, 5 nightsContract rate, one season

Stays that read the way you say them

Rooms and nights in plain words, with seasons split for you when a stay crosses two.

Cost $397Sell $572Contract rate and customer rate

Your cost and your selling price

Sell at the supplier's customer rate or your own markup. Every line shows both.

Safari cruiser700 kmCharged per km, 2 vehicles
Vehicle lease5 daysCharged per vehicle per day

Safari cruisers and vehicle leases

Charge a cruiser by the kilometre, or lease a vehicle by the day, with the seats, driver and mobile on the booking.

Madaraka ExpressReturnClass, timetable and fare conditions

The SGR booked like a flight

Choose the stations, train and class. Outbound and return stay together as one journey.

See it

The real screens

Taken from the software, using sample data.

Dashboard with sales, margin and what needs attention
Dashboard: what you made and what needs attention
A trip showing cost, selling price and margin for each service
Trip: cost, selling price and margin on every line
A day by day itinerary in time order
Itinerary: every day, in time order
The transfer form showing what else is booked that day
Booking: the rest of the day in front of you
A sales report by trip
Reports: what is selling and what you made
Accounting overview
Accounting: follows from the trip

Start with the region already loaded

269 researched hotels and lodges across Kenya, Tanzania, Uganda and Rwanda, ready for your own contracts, plus 15 regional flight operators and 10 transfer companies.

SafarisCountry, area, camp, then what that camp offers.
Coast and hotelsRooms, board basis and included services on one stay.
Trains and flightsJourneys that feed the pickup, the itinerary and the voucher.

Also in the box

  • ProposalsA clean client document, with manager approval first.
  • Vouchers and invoicesCreated from the trip, so nothing is typed twice.
  • AccountingEntries post from your trips, payments and supplier bills.
  • ReportsSee what is selling and what you are making.
  • Roles and permissionsDecide who can see and approve what.
  • Your own booking websiteEnquiries land straight on your desk.
  • Marketing packagesBuild an offer, set its dates, publish it with photos.
  • Supplier listRates, services and contacts, with filters.

Pricing

One product, three sizes

Prices per month, excluding VAT. A booked trip is one confirmed client booking, however many services it has. Enquiries and quotes do not count.

Solo

One consultant

KES 9,900 /month

$79 /month outside Kenya

  • 1 paid user, a consultant or accounts person
  • Up to 30 booked trips a month
  • Every core feature
Choose Solo

Team

One office

KES 23,900 /month

$189 /month outside Kenya

  • Up to 6 paid users, consultants and accounts staff
  • 2 free manager logins
  • Up to 150 booked trips a month
  • Roles and permissions
  • Manager approval on proposals
Choose Team

Agency

A larger operator

KES 42,900 /month

$339 /month outside Kenya

  • 15 paid users, consultants and accounts staff, then KES 2,500 ($20) each
  • 5 free manager logins
  • Booked trip volume agreed with you
  • Everything in Team
Choose Agency

Who counts as a user

Paid usersConsultants who make bookings, and accounts staff who handle invoices and payments.

Free manager loginsManagers and senior managers who only view the business and approve proposals. They cannot create or change a booking.

Questions operators ask

Can I load my own supplier contracts?

Yes. Seasons, room types, adult and child rates, and customer rates all live under each supplier.

Which currencies does it handle?

USD, EUR, GBP, KES, TZS, UGX, ZAR and AED. Each trip shows its total in one currency at your saved exchange rate.

Can clients enquire online?

Yes. Your website takes enquiries and lets clients build a trip, and each one appears in your pending list.

Does it work outside Kenya?

Tanzania, Uganda and Rwanda are loaded too, and you can add any area, camp or hotel yourself.

See your next trip in it

Send us a real enquiry and we will build it with you, from first message to invoice.